Construction Billing & Office Manager
60K-70K
Wheat Ridge, CO 80033
Full service specialty contractor seeks a highly organized and detail-oriented Construction Billing & Office Manager to oversee the billing operations for all construction projects. This position is responsible for managing all aspects of billing, accounts payable (AP), and invoicing, ensuring accuracy and timeliness in a fast-paced construction environment. The ideal candidate will have a strong background in construction billing, be proficient in Excel (including VLOOKUPS and other advanced functions), and possess solid clerical and financial skills.
In addition to supporting the branch team, this position interfaces with customers, vendors, craft employees, and regional and corporate offices. Successful Managers excel at communication, organization, and prioritization, and are comfortable working with numbers, accounting reporting, and filing systems.
Key Responsibilities:
- Prepare and process accurate and timely invoices for multiple construction projects.
- Manage accounts payable functions, including data entry, payment processing, and vendor management.
- Utilize Excel for data analysis, reporting, and reconciliation, with proficiency in formulas like VLOOKUP.
- Upload and manage ACH files for electronic payments.
- Maintain organized digital and physical records through scanning and proper file management.
- Communicate with project managers, subcontractors, and clients to resolve billing discrepancies.
- Set up jobs in the accounting system and update job-related information as needed including tracking of job costs, change orders, and lien releases in coordination with field and office teams.
- Track open accounts receivable and work with customers and the corporate credit department to resolve payment issues in a professional manner.
- Ensure compliance with contract terms, retention requirements, and industry billing standards.
- Assist with general clerical tasks including answering phones, document preparation, and filing.
- Prepare hourly payroll weekly, including collecting timesheets, entering data into the payroll system, and ensuring that hours and pay rates are accurately charged to the correct codes
- Work with Account Managers to ensure that customers are invoiced promptly and accurately
- Assist with the preparation of proposals, quotations, and other customer correspondence
- Keep job-related documentation organized and up to date in paper & electronic job folders
- Ensure that all new employees complete required employment documentation (I-9s, W-2s, etc.)
- Maintain employee files, including up-to-date construction certifications (required training, etc.)
- Ensure that subcontract agreements are prepared for all subcontractors and that proof of insurance and any other prequalification requirements are in order
- Order office supplies and coordinate maintenance of office equipment
- Answer phones and greet visitors to the office
Qualifications:
- 3+ years of billing/accounting experience in the construction industry required; must have prepared SOV for billing and tracking purposes.
- Strong proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and data formatting.
- Familiarity with construction project management software a plus.
- Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
- Strong interpersonal and communication skills for working with internal teams and external vendors/clients.
- High school diploma or equivalent required; Associate’s or bachelor’s degree in accounting or business a plus.
ABOUT ACCURATE PERSONNEL
Do you need your next job fast? Accurate Personnel is here to help! As an industry-leading full-service staffing agency, we have all the tools you need to start earning that next paycheck soon. Send us your application and our team will instantly get to work on finding you the right placement to fit your needs. Accurate Personnel has been a provider of temporary job services and direct hire search for 45 years. Our expertise has allowed us to grow from a regional Chicagoland office into a nationwide search firm that services over 500 clients while never losing sight of personalized service. Let Accurate work for you. Apply with us today!
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